<aside> ☀️ Thank you so much for getting the Sunny Digital Publication Library

If you have not done so already, you need to first sign up for Notion. Afterwards, you see a button at the top right corner of this page saying “Duplicate”. This will add this template into your own Notion workspace. Once this is done, you can go ahead reading the rest of this page.

For you to get started, I prepared this overview to set up your library and get a comprehensive understanding of how Notion works.

On this page, we will prepare your Digital Publication Library and I’ll explain those Notion features that are important for you to use the library.

However, if you want additional help with understanding Notion and setting it up as your complete project management system, I highly recommend their guides https://www.notion.so/help/guides. Otherwise, you can also send me an email with any questions ([email protected]).

Let’s get started with your new Sunny Digital Publication Library, so you can better organise your knowledge.

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1. Add your publications of interest

First, a bit of background on how Notion works:

Notion’s main feature are databases, which are also the basis of this Publication Library. Below, you can find your first database called “Publication archive”. This is the core of your Library.

Within a database, you can create entries, which in the below case correspond to the publications. ❗ Database entry → Publication

This database view shows you all the publications that are in your database. I added a few for you to get started.

By clicking on the blue “New” button on the top right of the database or the row at the bottom of the database, you can add a new publication entry.

So, please create a new publication entry and click on the empty boxes within the following columns to fill in the details of your publication.

• Publication title → You can copy the name of the paper in here or give the entry any name that you want.
• Publication year → Select an option for a year or create a new year by typing the year and clicking on “Create XXX”. By selecting your option by the three dots to the right, you can edit the colour, position or delete it.
• Authors → You will probably need to create new authors here. Type in the name of the author and click on “Create XXX”. By selecting your option by the three dots to the right, you can edit the colour, position or delete it.
• Paper topic → Choose the topic of the paper or create a new topic here. Type in the name of the topic and click on “Create XXX”. By selecting the option by the three dots to the right, you can edit the colour, position or delete it.
• Publication type → Choose the Publication type from the list or create a new one by typing the type and clicking on “Create XXX”. By selecting your option by the three dots to the right, you can edit the colour, position or delete it.
• Importance → Choose the level of importance of this publication to your research. Alternatively, change the name of this column to something more suitable by clicking on the header of the column.

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1. Add more details to your publication

Well done for getting started with Notion’s main features and properties. Now, we will fill in more details about your publication and its source.

For that, in the database view below, go to the box corresponding to the following columns:

• Date found → This column is generated automatically when you create a new database entry, so you don’t need to worry about this. It will tell you when you added this publication to your library.
• Document → In here, you can add the PDF file of the publication, so you always have the document at hand.